Customer is Not Receiving a Statement- Article no. 1814
Introduction
A statement is not received in these instances:
- Disconnected accounts with a zero-dollar balance
- Active account with a balance less than $1.00
- Statements are sent to Service Address (SA) unless the customer requests a Bill To address
- If the Service Address is incorrect, submit an Address Request Form form to correct address
- If ICOMS [BI] Print Statement is set to C Change from Previous, the bill will not print, causing a missing bill
Resolution Steps
Verify Billing or Service Address for Monthly Billing
- In BOLT, select General Ledger tab
- Statement Configuration tab displays bill to information
- Displays Service Address or Billing Address - Standard
- In ICOMS - Statement Configuration [BI] screen
- Bill To information must be in all capital letters
- Five total lines of the billing address prints on a bill
- Confirm valid formatting and verify address according to the US Postal Service Standards
- Make sure the Foreign Address box is not checked
- Check for Financial Services notes regarding returned mail
- If the issue is unresolved and customer states they are not receiving their bills, enter a Service Now Ticket
Verify Paper or Paperless Billing
- In BOLT, to check for paper / paperless billing status, select the General Ledger Tab, then Statement Config tab
- Under the Maintain Customer Statement section, review the Bill Handling status:
- Email Bill PDF to Preferred Email
- PDF Only (Special Use Only)
- If BOLT is out of service, verify billing setup in ICOMS
- Statement Configuration [BI] screen
- Highlight the statement and click Change
- Bill handling determines the bill delivery method
- 1 Default Paper Bill: printed and mailed statement
- Print State field should read: A Always Print Bill
- Auto-pay customers must have Print Statement field set to A - Always Print Bill to ensure the customer's bill generates
- 2 Electronic Billing: emailed statement - Note: If this is set with no Self Care account created, the customer does not receive a bill
- Print Statement field should read A Always Print Bill
Article ID: 281
Created: February 2, 2024
Last Updated: February 2, 2024
Author: [shekhar.bhanot@teamhgs.com]
Online URL: https://agentx-astound-kb-qa.hgsdigital.com/article.php?id=281